The 'Search' module will allow the user enter specific search keyword, select specific values of custom attributes (if any), select search to be conducted within specific modules and then based on the entered keyword & configured search options will fetch the search results. User will be able to search for campus, files, photos, notifications, equipments & forms. The global search is campus specific, that is, global search will fetch results from inside the selected campus only.
Follow the given procedure to access Global Search module.
Click Global Search button present at the top menu bar to open the search options pop-up screen. This screen is shown below.
Salient Features of the Search pop-up box:
Global Search textbox: User will be able to enter any alphanumeric search string as keyword within this textbox.
Module selection drop-down: User can select all or select specific modules by ticking the checkbox beside each module name. The keyword entered will be searched and results will be retrieved from within the meta-data and content present in the selected modules. The Module Selection drop-down where all modules are selected is shown in the screenshot below.
Manipulating Custom Attributes to narrow down search results:
The Custom Attributes are dynamic in nature, user specific and is generated from the back-end of the application. These Custom Attributes are created in the back-end of the application (hard coded) by the ARC internal team after taking input from the respective user or a group of users. User can select custom lookup fields (as values) or enter values for custom attributes and the search for files which are associated with the chosen values of the custom attributes.
User will have to tick the checkbox beside one or more Custom Attribute (Example – With amount, With Date of Issue, With School etc.), select the respective operator (Equal To, Containing, Greater Than etc) from the drop-down, select the respective radio-button for ‘and’/’or’, select the Custom Lookup Field values (Refer Custom Lookup Fields help files for more details on how custom fields are created & included within custom attributes) values under it by clicking button to initiate the search using the Custom Attributes. The operator selection, the selection of the custom lookup field, entering data within the Custom Attribute textbox depends on the type of the Custom Attribute (string, numerical, date, Boolean or selection type)
The operator drop-down can consist of the following criteria:
- String type Custom Attribute (Example: With Author (Name)) – Equal To, Containing
- Numerical type Custom Attribute (Example: With Amount) – Equal To, Greater than, Less than
- Date type Custom Attribute (Example: With Date of Issue) – Equal To, Greater than, Less than, Between
- Boolean type Custom Attribute (Example: With Is Collection) – Equal To (including Radio-button – ‘Yes’ / ‘No’)