Campus teams created under a specific Campus will have access to that Campus with special privileges and can perform various activities associated with the Campus, depending on the permission given. Members of a Campus team are included from the Contacts (Address Book) or a new team member can be created directly and included in the team. Follow the given procedure to access the Campus teams module.

  • The Home screen of the last accessed campus (during user's last login) opens by default when you log in to the ARC Facilities application. Otherwise, if you want to access the team screen of a different campus click the [Campuses] button at the top of the 'Home' screen to navigate to the 'Campuses' screen (which displays the list of all campuses in the account) and then move inside a particular campus to reach the Home screen of that campus. Again, if you are logging in to the application for the first time then you will reach the 'Campuses' screen where you can create new campus and then access that campus or access the demo campus. Both ways you will reach the Home screen of the campus.

Fig: Home screen of a campus

  • Click the [Team] module button [highlighted in the screenshot above] to move inside the Teams screen of the campus.  

Fig: Campus team screenNote: You can also navigate inside inside the 'Teams' module from any other module of the same campus by clicking the  button at the top-ribbon. Explanation of the screen (Left-side panel): The left-side panel displays the various teams under the campus. The team highlighted in yellow is the currently selected team and the team members of that team are displayed under the right-side panel. You can add new team, edit existing teams and manage team permission from this panel.

The following operations can be performed on teams (from left-side panel):

  • Click on [Edit] button to modify team name, include/exclude team members

  • Click on [Delete] button to remove a team from the app

  • Click on button to add new team

  • Click on button to manage team permission

  • Click on  button to sort teams (move teams up and down the panel)

Right-side panel:

The right-side panel displays the members of the team select on the left-side panel of the screen. You can view the name, company name, work phone and email address of the each member. Also, you can view the campus invitation status of each member (whether they have accepted the invitation to join the campus team {green flag}, rejected the invitation {red flag} or not yet responded to the invitation {orange flag}).

  • Click on [Edit] button to modify a member information and/or change user type. Refer to Add/Edit Contact for more information.

Campus change:

You can click on  to change campus. This textbox displays the currently selected campus under which the teams and members are displayed on the screen. Changing campus will display the teams and the respective members of that team on the Teams screen. Any new team created will have exclusive access to this (selected) campus only.

The following operations can be performed on team members under any selected team (from right-side panel):

  • You can enter keyword within 'Search' textbox, then select any of the properties of Team Members such as Contact Name, Company Name, Email or Response Status (from 'In' drop-down) and then click on  (Search button) to carry out the search. If you select Contact Name then the application will search the entered string among the various Contact Names of the team members.

  • Click on (Reset button) to revert any changes you have made.

  • Click on (Add button) to create a new team.

  • Click on (Export button) to export the list of team members in CSV format or directly in an Excel spreadsheet.

  • Click on  (More button) and the following options appear [highlighted with green rectangle in screenshot below]:

    Hence you can do the following from the [More options] menu:

    • Accept response of Campus invitation send to you for joining a campus team

    • Resend campus invitation notification to a user who has not yet accepted campus invitation

    • Add new team member(s) in the team from 'Contacts'

    • Add existing team members(s) from another team of the same campus to the current team

    • Directly add information of a new team member and simultaneously add that team member to the current campus team

    • Delete selected team member(s)

  • View/Edit response of Campus invitation send to any team member by clicking (Flag button). Green Flag means team member has already accepted Campus invitation while Orange Flag means user has not yet responded to Campus invitation & Red Flag means team member has declined Campus information. 

You can change the invitation status from accepted to declined for a user who has not yet responded to the campus invitation (for a long period) and enter remarks. But you will not be able to change campus invitation response status for a user who has already accepted or declined the invitation offer. User can only enter remarks in that case.

  • Click [Save & Close] to save the changes made