Follow the procedure given here to add and modify attributes.
Select the folder from the Campus Folder section. The file(s) of the selected folder is displayed in the Campus Files section.
Select the files whose attribute information is to be added or modified by ticking the checkbox beside each file or select all files at once by clicking the checkbox beside the File Name column.
Click on (More button) at the top right-hand corner of the screen. A number of options within a menu appear.
Click on Modify Attributes. The following window appears.
Click on the file name to add/modify attributes of that file. You can enter or modify Title, Description & Search Tag of as General Attributes of the file. Also, you can enter or select Custom Attributes as per your requirement. Custom Attributes can only be created by the Super Admin user and assign it to various Campuses as per other users' requests. These custom attributes are displayed as columns for each files under the file grid section.
Click on button to view and select the Custom Fields under the specific Custom Attributes. The Custom Fields under specific Custom Attributes are created from Settings > Custom lookup fields screen. The Custom Field selection screen in shown below.
You can enter search keywords and perform search for files, reset search and preview files by clicking these buttons , respectively.
Enter or modify field information of Title, Description and Search Tags fields. These fields appear under the General Properties tab accessed by clicking on [File information] button.
Enter or modify field information of custom fields. These fields appear under the Custom Properties tab accessed by clicking on [File information] button.
Click on Save button to save the file attribute information.
Click Close to exit from this window.
Go to Folders & Files screen of a campus > Select the files (present on the left side grid) under a folder by ticking the checkbox beside file name > Click Modify Attributes from 'More' menu > On the opened up Modify Attributes screen (shown below) click the button to view and select the Custom Fields under the specific Custom Attributes 'DocumentBy' (this custom fields are created from the Settings > Custom Lookup Fields screen).
Note: The custom attribute cannot be created by the user, it is created by the ARC Super Admin user. This user also determines the type of custom attribute i.e. whether any account user accessing the custom attribute in his/her account only needs to enter values or will have to select field values.
The Custom Fields under specific Custom Attribute 'Document By' are created from Settings > Custom lookup fields screen. The Custom Field selection screen in shown below.
- Select the custom field to be displayed on the custom attribute. The value is displayed on the Custom Attribute.
- Click [Save], the custom fields are displayed as values under the custom attribute column of the chosen files (whose custom attributes are modified). This is shown below.